The Remote Office Assistant will provide virtual administrative support to attorneys and staff, handling clerical tasks, client communication, document management, and scheduling. The ideal candidate is highly organized, tech-savvy, and able to work independently while maintaining confidentiality.
- Manage and coordinate schedules, appointments, and meetings for attorneys and staff.
- Handle client communications via phone, email, and chat in a professional manner.
- Prepare, edit, and format legal documents, correspondence, and reports.
- Organize and maintain digital files and case records in accordance with firm policies.
- Assist with billing, invoicing, and expense tracking as needed.
- Conduct basic legal research and compile case-related information.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support, including data entry and document filing.
- Assist with special projects as assigned.
- Experience: 2+ years of administrative or office support experience, preferably in a law firm or legal setting.
- Education: Associate’s or Bachelor’s degree in business administration, legal studies, or a related field (preferred but not required).
- Tech Skills: Proficiency in Microsoft Office (Word, Excel, Outlook), cloud-based document management systems, and virtual meeting platforms (Zoom, Teams).
- Communication: Excellent written and verbal communication skills.
- Organization: Strong ability to multitask, prioritize, and meet deadlines.
- Confidentiality: Understanding of legal confidentiality and client privilege.
- Familiarity with legal software (Clio, My Case, or similar platforms).
- Experience handling legal documents and case files.
- Prior work experience in a remote role.
- Competitive pay based on experience.
- Flexible remote work schedule.
- Opportunity for professional growth in a legal environment.
- Supportive and collaborative team culture.
