Summary
As an Office Assistant at Rimrock Landscapes, you will play a vital role in supporting our operations and ensuring smooth communication within the team. This position is essential for maintaining organization and efficiency in our office environment.
Responsibilities
- Manage incoming calls and respond to customer inquiries with professionalism and courtesy.
- Assist in scheduling crews for new jobs, estimates, and job follow ups.
- Accounts Payable & Accounts Receivable. End of Month Billing for large contracts.
- Maintain organized office files, records, and documentation for easy access.
- Contact sub-contractors, lodging and more for bids and Pre-job set up.
- Process invoices and manage billing using our software.
- Support the team with administrative tasks to ensure efficient operations.
- Handle correspondence, including emails and mail, in a timely manner.
- Assist with data entry and maintain accurate databases of client information.
- Provide excellent customer service to clients contacting the office.
Qualifications
- Proven experience as an office assistant or in a similar administrative role.
- Strong customer service skills with a friendly demeanor.
- Excellent time management skills to prioritize tasks effectively.
- Highly organized with attention to detail in managing office operations.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Basic computer literacy and ability to learn new programs.
- Ability to work independently as well as part of a team.
Remote work
- 95% will be remote
- Internet at your place of work is required (provided by you)
- Computer is provided by Rimrock Landscapes
- Printer/Scanner is provided by Rimrock Landscapes
- Will be required to pick up paperwork from out shop here and there. (2-3 times per month)
If you are ready to contribute your organizational skills and passion for customer service to our dynamic team at Rimrock Landscapes, we invite you to apply today
Job Types: Full-time, Part-time
Pay: $16.75 - $18.50 per hour
Expected hours: 28 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
Schedule:
- Day shift
- Monday to Friday
- No nights
Experience:
- Office: 2 years (Preferred)
Work Location: Hybrid remote in Yakima, WA 98902
