Event Coordination
- Meeting Support & Planning: Assists in preparing meeting agendas, sales briefs, event materials (name badges, onsite documentation), and following up on action items.
- Event Communication: Communicate (email, phone, social media) with speakers, sponsors, and attendees to coordinate event details, schedules and additional details
- Travel Arrangements: Coordinating travel plans, including booking flights, hotels, and transportation for all onsite staff and participants.
- Onsite Support: Provide on-the-day event support, including setup, troubleshooting, coordinating participants, and ensuring smooth execution.
Administrative Support
- Document Management: Organize and maintain files, reports, sign-in sheets, surveys, and other key documents.
- CRM Support: Maintain accurate records in Salesforce; update leads, contacts, and other relevant information.
- Project & Task Management: Schedule meetings and calls, prepare agendas, manage data entry, and assist with calendar coordination.
- Research & Analysis: Conduct industry research and provide key insights to support strategic planning.
- Daily Operations: Provide administrative support to ensure smooth, efficient day-to-day operations of the forums team.
Required Skills
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to multitask and work under pressure.
- Problem-solving and decision-making skills.
- Attention to detail and a commitment to excellence.
- Travel Requirements: This position involves periodic travel to event locations, including overnight stays. Travel needs will vary based on event schedule and location.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule
- Monday to Friday
Supplemental Pay
- Bonus opportunities
Work Location: Remote
