Medcor is currently looking for a talented, tech savvy, Administrative Assistant who can work 24 hours/week on a Temporary basis. This assignment is projected for 6 months but could be for more or less. The candidate for the position will need to have a keen eye to detail and be able to work in Pacific Standard Time. The administrative assistant will support with the day-to-day operations of Medcor’s on-site clinic in Southern California, including La Jolla, San Diego, Carlsbad and Emeryville, CA. No Travel involved with this position.
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The hours will be 7:30am - 4:30pm
This position pays $23-$25/hr based upon experience.
What to expect as a Medcor Administrative Assistant
Administrative Support for Client
- Answer phone calls and emails
- Return voicemails
- Process travel arrangements
- Review/edit/format documents as requested
- Process monthly expense reports
- Schedule meetings as needed
- Attend meetings and take notes as requested
- Perform data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files
- Receive, record, and distribute packages and mail (if on-site)
- Copy, collate, and otherwise prepares reports for mailings, meetings, and other correspondence
- Coordinate new office set-ups (phones, computers)
Finance
- Set up client-approved purchase orders necessary for on-site clinic supplies, equipment, maintenance, labs, and other support
- Process invoices for payment through client systems
- Create blanket PO numbers when requested by client
- Onboard new suppliers to client
Wellness Support
- Schedule flu vaccine clinics and assist with sign-ups
- Scheduling webinars as requested
- Attend site committee meetings and assist with meeting minutes
Occupational Health Program Support
- Assist site HSE with recordkeeping and documentation as trained and assigned
- Schedule CPR/First Aid/AED training classes
Other
- Other duties as assigned
You Must
- Have at least a High School Diploma
- Have a minimum 1 year of clerical work experience
- Be able to greet visitors, clients, and colleagues in a friendly and courteous manner
- Be able to type at least 50 wpm
- Be able to proofread
- Be a Shared Point Expert
- Be an expert in Microsoft Office Suite or similar software
- Have a basic understanding of office equipment, clerical procedures and systems such as recordkeeping and filing
- Be able to work independently and identify and solve problems
- Be able to organize and prioritize work
- Have excellent written, verbal and keyboarding skills, and be fluent in English
- Be able to lift up to 25 pounds of weight, and be able to walk long distances and up and down stairs
It’s a Plus If
- You have previous office experience
- You have medical certifications or experience
Medcor Philosophy
Medcor embraces a set of simple, interconnected practices that everyone can tailor to their own life and work. To preserve our pioneering, entrepreneurial spirit, we impart our values through the ongoing Better@Medcor campaign: encouraging our advocates to make a conscious choice to practice our values, to celebrate and recognize each other via our peer recognition program, and to support one another during tough times.
Medcor is a tobacco free and smoke free workplace!
EOE/M/F/Vet/Disability
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
